Check-in tablet at the front. Room layout on the therapist's iPad. A friendly automated receptionist on the phone after hours. Patient follow-up that doesn't fall through the cracks. One system, one bill.
Most small clinics run on a clipboard sign-in, a printed schedule, a desk phone that goes to voicemail after 5pm, and a part-time front desk person who handles all of it during what's also the busiest two hours of the day. Calls get missed. Patients get bounced from chair to chair. Notes get typed in the car at 7pm. Reviews don't get asked for. Discharged patients drift away.
VisitAnchor is the operations layer that absorbs that load — so your team can do the work they actually trained for.
If your business runs on appointments — patients, pets, clients, vehicles — VisitAnchor adapts to your vocabulary and your floor plan. Same underlying engine; the words and the room change.
PT, chiropractic, OT, speech, mental health. Multi-patient room flow, CPT codes auto-tracked, 8-minute rule applied per the book. HIPAA-eligible vendor chain.
General vet, grooming, boarding. Pet profiles tied to owner accounts. Exam-room and recovery tracking. Vaccine and dental recall built in.
General and specialty dental. Chair occupancy, hygienist rotation, sterilization queue. Insurance verification and patient cost preview before the visit starts.
Hair, nails, lash, spa. Stylist chair assignments, color formula history per client, retail station inventory, rebooking incentives.
1:1 training, small-group studios, performance gyms. Per-client program library, working-set logging, progressive-overload tracking.
Oil change, repair, detailing, mobile services. Bay-by-bay vehicle tracking, text-based estimate approvals, mileage-based service reminders.
Law firms, tax offices, real estate teams, and other no-floor businesses: VisitAnchor Front Desk — the receptionist, client records, and follow-up engine. No hardware, $297/mo.
No separate logins, no add-on tabs, no per-seat pricing. One subscription covers the whole front office.
A wall-mounted touchscreen at the front door. Replaces the clipboard.
Your room, on the therapist's iPad. They tap a tile, not their laptop.
Picks up after 5pm and when the front desk is on another line.
The patient lifecycle, on autopilot. Where small clinics actually leak money.
Each link below opens a real, working white-labeled instance. Tap a station, start a timer, record a session, leave a review. It all works.
Our first real customer. 30 patients with full history, three therapists working, 13-station floor plan that matches their actual treatment room. The live receptionist answers at (419) 272-6278 right now.
Same engine, vet vocabulary. Exam rooms, recovery, X-ray, grooming bays. Owner check-in pulls the pet's profile. Shows how the platform adapts to a different industry without losing the core flow.
Six chairs, hygienist rotation, sterilization queue, consult room. Six-month cleaning and ortho recall built into the follow-up engine. Insurance verification before the patient walks in.
Eight chairs, color bar, wash basins, drying station, retail. Client check-in pulls their color formula and last visit notes. Built for cash-pay flow, no insurance plumbing.
Rack room, cardio deck, turf strip, stretch zone, recovery room. Coaches assign clients to spots, log working sets, track progressive overload over months.
Four bays, alignment rack, tire room, parts dept, waiting room. Vehicles tracked by bay. Customers approve estimates by text. Service reminders by mileage.
Most front-office software gets sold to multi-state hospital systems by quota-carrying salespeople, then trickles down to small clinics as an overpriced, over-featured mess. VisitAnchor goes the other direction. The product is what a small clinic owner would actually want to run their office. The pricing is what they'd actually agree to pay. The contract is what they'd actually sign.
If we can't show you a clean ROI in the first 30 days, you cancel and walk away with all your data. We earn the seat every month.
Your name, colors, and number on every surface a patient sees. VisitAnchor stays invisible. Subdomain (yourclinic.visitanchor.com) included; custom domain (console.yourclinic.com) available on the Network tier.
A patient who's never seen a smartphone in their life can use the kiosk. Your staff is up to speed in a 30-minute walkthrough. No tutorials, no certifications, no LMS.
Business Associate Agreements in place across every vendor in the chain — phone, transcription, AI, storage. Audit logs immutable. Each clinic's data isolated from every other clinic on the platform.
CSV export of everything within 24 hours of cancellation. No hostage data, no platform lock-in. We compete on whether we're worth the monthly seat, not on how painful it is to leave.
Monday paperwork. Tuesday through Thursday build and configure. Friday training and go-live. Direct line to the founder for the first 48 hours after launch.
First month free. Second month half-price. Cancel any month after with 30 days notice. No auto-renew, no early termination fee, no negotiation theater.
A one-time setup fee that includes the hardware. Then a flat monthly per location. Cancel any month.
Setup + monthly are per-location, but you don't pay extra for the network features. One owner login, every location in one place — patients, schedules, billing, reviews, CRM, all rolled up. Data stays unified on the backend; we only separate what HIPAA or insurance requires.
Hardware (the 24" touchscreen + stand) is included in setup. Provider iPads — one per therapist — and wireless mics are sold at cost: roughly $800/iPad + $80 mic. Most clinics buy two iPads to start.
Missed after-hours calls. No-shows. Stagnant Google reviews. Patients drifting away at visit four. Lost referrals. The leaks are predictable. VisitAnchor patches them.
No sales reps. No automated chatbot. Brandon runs the demos himself. Honest conversation about whether VisitAnchor fits your operation.